Certification Tracking Software
Nip compliance risks in the bud
Ensure that your company is living up to its legal requirements, ethical standards, and shared values before problems arise.
Eliminate outdated spreadsheets
Say goodbye to outdated spreadsheets for certification tracking. No more managing multiple documents. You can now generate custom reports for your company’s certification, training, licensing, and professional development needs, and easily share them with the right people.
Rapid verification of credentials
Easily verify if an individual or project team has the necessary credentials for their work and provide certification proof to vendors and suppliers.
Automated renewal reminders
Never let another expiration date go by unnoticed. Automatically send alerts to employees and their managers when certifications are about to expire, so they can stay on track and ensure that every project is staffed with properly qualified personnel.
See How Our Platform Helps You Build a Future-Ready Workforce
TalentGuard works best with organizations of 500+ employees in the U.S., Europe, Latin America, and regions within six hours of Central U.S.
Every company is at a different stage. Some need to clean up messy job titles and skills first. Others are focused on readiness, mobility, or succession.
Our bundles are built to match those realities. Pick the bundle that’s closest to where you are today, and we’ll tailor the demo to your needs. If you’re unsure whether we serve your region or use case, email info@talentguard.com and we’ll help you find the best fit.
Job & Skills Clarity
Who it’s for: HR / Talent teams drowning in messy titles, fragmented spreadsheets, and inconsistent role definitions who want a clean, skills-based foundation.
Most consultants take months and charge a fortune to manually build what TalentGuard can deliver in a fraction of the time. With AI-assisted consistency and quality, you get clarity in weeks, not months.
Normalize job titles, define roles and skills consistently, and get out of spreadsheet-only chaos. This bundle gives you a clean, AI-assisted role and skills model that plugs into the systems you already have.
What’s included:
- WorkforceGPT – AI engine to clean and enrich roles & skills
- Intelligent Role Studio – Workspace to manage roles, skills & levels
- Foundational analytics – Basic views of role/skill coverage and consistency
Workforce Readiness
Who it’s for: Organizations with a priority of internal mobility, skill-based development, and answering “Who’s ready now/next?”
Once your roles and skills are clear, this bundle helps you understand readiness, gaps, and internal mobility options. It connects your role/skill model to real people, so you can make better development and movement decisions.
What’s included:
- Talent Insights (selected views) – Readiness & skill gap dashboards
- Talent Assessment – Capture skills, experiences, and proficiency
- Career Pathing – Show employees realistic, skill-based paths
- Development Planning – Skill-aligned development plans & learning recommendations
Strategic Talent Planning
Who it’s for: Organizations with a priority on leadership pipelines, critical role risk, and board-ready workforce stories.
Build on clarity and readiness to manage leadership pipelines, critical roles, and talent risk. This bundle gives you deeper insight into bench strength and connects it to structured succession, performance, and compliance.
What’s included:
- Full Talent Insights – Risk, bench strength & scenario views
- Succession Planning – Plans tied to real capability data
- Performance & 360 – Capability-aligned reviews & multi-rater feedback
- Certification Tracking – Compliance and credential visibility where required
Trusted by Leading Companies Worldwide
Your Workforce is Evolving — Be Ready for What’s Next
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You want a tool that's easy to use, saves time, and automates your training and compliance requirements.
Managing certifications and employee training can quickly get overwhelming when everything is tracked in spreadsheets or scattered systems. Organizations are turning to training tracking software to simplify compliance, reduce administrative work, and ensure accuracy. With the right employee training tracking software, you gain real-time visibility into certifications, licenses, and professional development across your workforce.
Training record management software gives HR teams and compliance managers one place to monitor renewals, generate reports, and verify credentials instantly. Rather than dealing with clunky spreadsheets, organizations turn to training tracking software to keep compliance on track and give employees more room to build skills and advance their careers.
Why Safety and Training Managers Choose Training Tracker:
Save Time
Manual record-keeping wastes valuable hours that safety managers and HR teams can’t afford. An employee training tracker simplifies the process by bringing records together, issuing reminders, and producing audit-ready reports in minutes. With less time spent on administrative work, organizations can focus more on strengthening safety programs and preparing the workforce.
Employee certification tracking software helps leaders prepare for audits, meet partner requirements, and verify qualifications quickly. Time saved translates directly into cost savings and better compliance outcomes.
Streamline Communication
Clear communication is essential for compliance. A certification tracking system provides employees, managers, and HR with one reliable source of information. Alerts and notifications are automatically sent, and dashboards keep everyone aligned on which certifications are active, expiring, or missing.
This level of visibility allows teams to respond to issues before they become risks. Certification management software improves collaboration and transparency, ensuring employees know what credentials they hold and what they need next.
Maintain Compliance
Compliance can’t be left to chance. Certification management system platforms ensure that no renewal slips through the cracks. Organizations stay ahead of regulatory requirements and industry standards by automating reminders and providing centralized records.
A training and certification tracking system also makes it easy to provide proof of compliance to regulators, auditors, and clients. Certification management software strengthens accountability while reducing the likelihood of penalties, downtime, or contract losses.
Who depends on us?
Companies across industries — from healthcare and aviation to construction and technology — rely on employee certification tracker tools to safeguard compliance and protect their workforce. Safety managers use certificate tracking software to verify OSHA and industry-specific training, while HR teams use certification management software to ensure professional licenses remain active.
Forward-looking organizations also adopt employee certification tracking systems as a talent strategy. Certification proof meets compliance requirements and helps employees grow, progress in their careers, and prepare for future leadership roles. With the proper certification tracking software, organizations can protect current operations while building a stronger, more adaptable workforce for the future.
Additional Information
TalentGuard’s Management software offers a comprehensive solution for companies to efficiently manage certification requirements and mitigate risk. This tool enables you to:
- Manage, track, and report on employee training, licenses, and professional development essential for their roles.
- Ensure compliance with regulations and contractual obligations critical to core business operations.
- Quickly verify and provide evidence of certifications to vendors and suppliers, ensuring transparency and trust in your partnerships.
- Keep key stakeholders, including employees, managers, legal, and HR teams, updated on certification statuses with ease.
Our software ensures your company meets legal requirements, adheres to ethical standards, and aligns with shared values before any issues arise. With TalentGuard, compliance is no longer a complex, manual process.
Say goodbye to outdated spreadsheets and the hassle of managing multiple documents for certification tracking. Our system allows you to generate custom reports tailored to your company’s certification, training, licensing, and professional development needs. These reports can be easily shared with the relevant people, streamlining communication and decision-making.
You can also verify credentials in real-time to ensure that individuals or project teams have the necessary qualifications for their work. Certification proof can be provided to vendors and suppliers, maintaining the integrity of your business relationships.
In addition, TalentGuard helps you stay proactive with automatic alerts for certification renewals. You’ll never miss an expiration date, as our software sends notifications to employees and managers when certifications are about to expire. This ensures that all personnel remain properly qualified, reducing risks and keeping projects running smoothly.
With TalentGuard’s Certification Tracking software, you’ll have the tools to maintain compliance, manage credentials, and protect your organization from unnecessary risks—all in one reliable platform.
To learn more about TalentGuard’s Certification Management software, please request a demo. We can have you transitioned off of spreadsheets in weeks so that you can pull reports for leadership in seconds.
